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About the potential next-step
Accounts Payable Specialist – Construction
Northern NJ – 5 days/week on-site
Why This Role?
- Join a growing real estate development and property management firm with a strong regional footprint
- Competitive salary ($75k–$85k DOE) + full benefits package
- Opportunity for long-term growth and stability in a people-first culture
- Support high-profile residential and commercial development projects
The Opportunity
This position sits in the company’s Northern New Jersey headquarters, offering a hands-on role in a collaborative environment, with exposure to senior leadership and operational teams.
What You’ll Be Doing
Invoice & Expense Management
- Review, code, and process vendor invoices and employee reimbursements in line with company policies
- Allocate expenses accurately to contracts and project budgets
- AIA Billing 702 / 703
- Track contract change orders and update cost analyses as projects evolve
Project & Contract Costing
- Run job cost reports monthly for active development projects
- Record intercompany transactions and allocate appropriately to each project
- Collaborate with construction teams to ensure invoice flow aligns with project milestones
Systems & Reporting
- Monitor invoice status via project management software (e.g., Procore)
- Prepare monthly reports detailing AP activity and cost allocations
- Assist in processing monthly legal and consulting payments via systems like Bill4Time
Compliance & Vendor Communication
- Reconcile vendor accounts and resolve discrepancies
- Maintain up-to-date certificates of insurance (COIs) for commercial tenants
- Act as a backup for check processing and communicate ACH payments to senior finance staff
The Ideal Candidate Has:
- HS diploma or GED required; Associate’s degree preferred
- 10+ years of accounts payable experience in construction or development
- Hands-on experience with AP and project management systems
- High attention to detail and a proactive, team-oriented approach
- Strong communication skills and the ability to multitask in a fast-paced setting
Perks & Benefits
- Competitive salary ($75k–$85k, depending on experience)
- Comprehensive medical, dental, and vision coverage
Next Steps
If you’re a detail-oriented AP specialist with a passion for construction, this is a fantastic opportunity to join a supportive and growing team.
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