Accounts Payable Manager

Why Apply for this role?

• €60,000
• Hybrid working
• 5% Matched Pension
• Healthcare
• Income Protection & Life Assurance

This role, based in Sandyford, which is primarily focused on the North American business, will suit an ambitious AP Manager with circa 5 years+ management experience. You will be technically strong and have excellent experience, particularly in transformation, implementing and improving AP processes. You will work closely with the Director, Accounting & Compliance for NA and be involved in the following

Key Responsibilities

• Manage the Accounts Payable Process
• Oversee the entire AP cycle, from invoice receipt to making payments.
• Assist with month-end closing process, ensuring that all AP transactions are properly recorded, accruals are accounted for, and reconciliations are completed in a timely manner.
• Ensure invoices are processed accurately and in a timely manner.
• Monitor outstanding payables and manage cash flow accordingly.
• Manage the Employees Expense Process
• Oversee the approval process for employee expenses.
• Reconciliation of cash and corporate card submissions and payments.
• Team Leadership and Development:
• Lead, mentor, and manage two direct reports.
• Establish clear objectives and KPIs for the AP team.
• Train new team members and provide ongoing support to existing staff.
• Vendor Relationship Management:
• Build and maintain strong relationships with vendors and suppliers.
• Address any discrepancies or issues with invoices, payments, or vendor contracts.
• System and Process Improvement:
• Implement and refine AP processes to increase efficiency and accuracy.
• Leverage accounting software and ERP systems for better automation.
• Ensure compliance with internal controls, financial policies, and external regulations, including the preparation of process notes and documentation.
• Reporting and Analysis:
• Prepare reports on AP activity, cash flow, and expenditure trends for senior management.
• Analyse payables data to identify areas of cost savings and efficiency.
• Monitor key metrics such as days payable outstanding (DPO).
• Budgeting and Forecasting:
• Collaborate with the finance department to contribute to budgeting processes.
• Assist in cash flow forecasting based on upcoming payment obligations.
• Ensure that all payments are aligned with the company’s budgetary controls.
• Ensure all payments are made in accordance with company policies and legal regulations.
• Manage audit processes related to accounts payable.
• Minimise risks related to fraud or payment errors through internal controls.

Requirements

• Strong understanding of accounting principles, especially in the areas of accounts payable.
• Proficiency in accounting software and Microsoft Excel.
• Familiarity with ERP systems and automation tools related to AP.
• Ability to analyse financial data and generate actionable insights.
• Strong problem-solving skills, especially in resolving discrepancies and optimising processes.
• Excellent communication skills for working with vendors and internal departments.
• Negotiation skills for managing vendor terms and resolving disputes.
• Leadership experience in managing and motivating a team.
• Collaboration with other departments (e.g., procurement, finance) to align AP processes with overall financial goals.
• Meticulous attention to detail to ensure accurate invoice processing and payment management.
• Ability to spot errors, inconsistencies, and areas of potential risk.

Person Specification

• 5-7 years of experience in accounts payable or accounting roles, with at least 5 years of management experience.
• Proven track record of transforming and improving AP function within a busy finance department.
• Experience in managing employee expense processing.
• Managed a minimum of 2 or more team members.
• Strong communication skills and ability to interact well with management and key stakeholders.

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