Accounts Administrator

Accounts Administrator

Job Title: Accounts Administrator
Reports To: Medical Director
Salary: Dependent on experience and qualifications
Hours: 9 AM – 5 PM, Monday to Friday
Annual Leave: 34 days per year (including public holidays)

About the Role

The successful candidate will manage sales and purchase ledgers, oversee bank transactions, ensure timely invoicing and payments, and handle credit control processes efficiently. The role requires strong financial management skills to maintain healthy cash flow, minimize overdue debts, and address discrepancies as they arise.

Key Responsibilities: Sales Ledger Management:

• Maintain and update patient accounts within the sales ledger.
• Generate accurate invoices based on contracts, agreements, and appointments.
• Reconcile invoices with payments and adjustments.
• Monitor accounts receivable and ensure timely updates.

Credit Control:

• Manage patient accounts and follow up on outstanding payments.
• Contact patients via phone, email, or letter regarding overdue balances.
• Negotiate and agree on payment arrangements while resolving disputes.
• Reduce overdue receivables and escalate issues where necessary.

Customer Relations:

• Foster positive relationships with patients while ensuring timely payments.
• Address and resolve patient queries professionally and efficiently.
• Liaise with the relevant teams to maintain smooth communication regarding accounts.

Purchase Ledger Management:

• Receive, verify, and input purchase invoices accurately.
• Ensure invoices align with purchase orders and delivery records.
• Identify and resolve invoice discrepancies.
• Maintain a schedule for outstanding invoices and process payments promptly.

Payment Processing:

• Prepare payment runs in line with company policies.
• Process timely and accurate payments to suppliers.
• Maintain and update supplier payment records and bank details.

Reporting & Analysis:

• Generate regular sales, purchase, debtor, and creditor reports.
• Maintain financial records for patient and supplier transactions.
• Assist in producing cash flow forecasts and reports for management.

General Administration:

• Support month-end and year-end reporting processes.
• Undertake ad-hoc finance and credit control tasks as required.
• Ensure compliance with data protection and confidentiality policies.

Key Requirements/Experience:

• Previous experience in an accounts administration or credit control role.
• Familiarity with sales and purchase ledger management.

Skills:

• Strong understanding of accounting principles and financial procedures.
• Proficiency in accounting software (e.g., Xero) and Microsoft Office Suite.
• Excellent communication skills, both written and verbal.
• Strong negotiation and problem-solving abilities.
• High attention to detail and accuracy in financial reporting.

Personal Attributes:

• Proactive and well-organized, able to meet deadlines effectively.
• Discreet and professional in handling sensitive financial information.
• Strong interpersonal skills to maintain positive relationships with stakeholders.

Qualifications (Preferred):

• Minimum of five GCSEs (or equivalent), including English and Maths.
• Accounting qualification desirable.

Experience (Preferred):

• At least three years of recent experience in an accounting and credit control role.
• Previous experience within the healthcare sector is advantageous.

Additional Information

This job description serves as a guide and may be subject to revision by management as required. The role requires a high degree of confidentiality, adaptability, and initiative.

Job Type: Full-time, Permanent

Benefits:

• Company pension
• Employee discounts
• Free parking
• Private medical insurance

Schedule:

• Monday to Friday

Experience:

• Accounting: 2-3 years (required)

Work Authorization:

• United Kingdom (required)